Tips to Ensure Effective Pre-Shipment Inspection

Quality inspection is the backbone of sales of goods and products in the market. Business reputation is completely dependent on the effective quality control plan of the inspection team. Maintaining an in-house inspection team increases the business expenses which can be cut down with an alternative approach. This would be outsourcing the inspection team to make the entire process of inspection cost-effective. Entrepreneurs no longer need to maintain an in house staff when they can outsource one such effective team at a lesser value.

Even when you are outsourcing an inspection team, it is important that you do a background check on their kind of work. This is important because their effective inspection policy will ensure that only the best products reach the market.

Understanding the depth and importance of inspection, it is interesting to note that pre-shipment inspection in China is considered to be the last and the most critical stage. In this stage, all aspects of quality control are tested and judged finally. There are a lot of factors involved in making this last lap of inspection effective.

• Reviewing the Quality Plan – Poor workmanship is a problem that cannot be solved in the last phase of pre-shipment inspection. This problem is best to be spotted when inspection takes place during production. This inspection has scope to identify problems and solve them immediately. All this is carefully noted in the quality plan. Therefore, reviewing this plan is important during a pre-shipment.

• Providing Context on the Use of this Product – In case products are used for certain specific aspects, where the use is not clearly mentioned or understood, it is necessary to provide a context for both your supplier and the inspection company. Having a well framed context helps the inspection teams to understand usability of the product and inspect accordingly.

• No Pressure on the Suppliers –There have been instances where the suppliers have received order cancelations from the purchasers at the last minute where the product has got rejected. Such situations affect the business reputation as well. Thus, in the final stage of inspection, the company needs to be aware if there have been any excessive pressure on the suppliers to rush in with the orders.

• Advance Notice from Clients – An inspection team has the right to ask sufficient questions to clients in order to get clarity about the products. It is best to advance book the inspection team by seven days. This will allow the team to know more about the product. Make sure you don’t rush when hiring an inspection team.

• Advance Notice from Suppliers – There have been instances when the suppliers provided limited time frame to the purchasers to send an inspection team. It becomes difficult for purchasers to outsource an inspection team within such a short notice and send them for inspection. The best way to fix this problem would be to charge a penalty amount from the suppliers. This will automatically prevent them from practicing this policy.

These are some of the effective pre-shipment inspection practices that promise to give best results. The inspection team has the right knowledge base to handle your products and inspect them well.